Planning your wedding in Aotearoa? Whether you’re dreaming of a laid-back beach ceremony, a rustic countryside affair, or a classic city wedding, having a solid plan in place will help keep the stress levels down and the excitement up.
This ultimate NZ wedding planning checklist has the key details you need to consider!
12+ Months to Go: The Big Picture
- Set a Budget – Work out what you can afford and what’s most important to you. Prioritise accordingly.
- Create a Guest List – Start with a rough idea and refine it over time.
- Choose a Date – Consider the season, availability of key guests, and venue options.
- Pick a Venue – Whether it’s a vineyard in Marlborough, a lakeside retreat in Queenstown, or a classic hall in Auckland, book early!
- Hire a Wedding Planner – If you want extra help bringing your vision to life.
- Start a Mood Board – Use Pinterest or a scrapbook to gather inspiration for your wedding theme, colours, and style.
9-12 Months to Go: Locking in the Details
- Book Key Vendors – Photographer, videographer, celebrant, caterer, florist, band/DJ, and hair & makeup.
- Buy the Dress – Or start looking! Many designers require months for ordering and alterations.
- Plan the Ceremony – Work with your celebrant to design your perfect vows.
- Think About Accommodation – Book for yourselves and, if needed, reserve blocks for guests.
- Organise Wedding Signage – Plan what you need, including:
- Welcome Sign: Sets the tone as guests arrive.
- Seating Chart: Helps guests find their spot easily.
- Place Settings: Personalised name cards for each guest.
- Any Additional Signage: ‘Unplugged Ceremony’, ‘Bar Menu’, or directional signs.
6-9 Months to Go: The Fun Begins
- Send Save-the-Dates – Particularly important if guests need to travel.
- Organise Catering – Confirm menu and dietary options.
- Choose Bridesmaids’ & Groomsmen’s Attire – Coordinate styles and colours.
- Book Transport – For you and guests if required.
- Plan the Honeymoon – Book flights and accommodation if heading away post-wedding.
- Order Wedding Signage – Think about your wedding welcome sign, guest seating chart and place settings.
3-6 Months to Go: Bringing It Together
- Send Invitations – Include RSVP details.
- Finalise Music – Select ceremony songs, reception playlist, and first dance tune.
- Book Pre-Wedding Beauty Appointments – Haircuts, facials, or anything you’d like done before the big day.
- Confirm Guest List & Seating Plan – Arrange tables and consider guest dynamics.
- Plan Wedding Favours – Little thank-you gifts for your guests.
- Get Marriage Licence – Required for all legal weddings in NZ.
1-2 Months to Go: The Final Stretch
- Dress Fittings – Ensure alterations are done in time.
- Confirm Details with Vendors – Touch base with your photographer, florist, caterer, and musicians.
- Write Your Vows – If doing personalised ones.
- Plan the Timeline – Confirm ceremony start time, reception details, and when vendors should arrive.
- Organise Wedding Rehearsal – And confirm the rehearsal dinner.
- Double-Check Wedding Signage – Ensure everything is printed, delivered, and ready to go.
- Break in Your Wedding Shoes – Avoid blisters on the big day!
The Week Before: Almost There!
- Pack for the Wedding Night & Honeymoon – If heading away straight after.
- Delegate Tasks – Give trusted friends or family members small responsibilities.
- Pick Up Flowers – Or ensure delivery is on track.
- Do a Final Venue Walkthrough – Check signage placement, seating, and decorations.
- Get Some Rest – Breathe, relax, and soak up the excitement!
The Big Day: Time to Say ‘I Do’
- Eat a Good Breakfast – You’ll need energy for the day ahead.
- Stick to the Timeline – But be flexible for any surprises.
- Enjoy Every Moment – It’s your special day!
Planning a wedding in NZ can be a joyful adventure, especially when you have a clear plan.
With this wedding planning checklist, you’ll stay organised and stress-free while ensuring all the details – including your wedding signage – come together beautifully.
Happy planning, and best wishes for your big day!
